Waco Africa Pty LTD: Branch Coordinator

Introduction

Offers administrative and operational support for the Cape Town Branch. Assisting the Branch Manager in the smooth operation of the Branch

Duties & Responsibilities

Administration

  • Compile and check all rental and sales packs and submit complete pack to head office in no more than 2 emails.
  • Check the monthly pro-forma invoice run and add invoicing details onto the monthly pro forma invoice run and return to head office.
  • Request quotes from suppliers for maintenance or transport. Prepare the purchase requisition for quotes received from suppliers and submit to procurement and send invoices to Finance for payment of suppliers.
  • Assisting Branch Manager with preparation of the monthly branch report. Resolving all customer queries related to invoices and statements by pulling information from Puma Track and submitting to customer when required. Escalate all maters that cannot be resolved.
  • Manage the debtor’s book and make sure that this does not fall behind and attend to outstanding accounts. Escalate all matters that cannot be resolved.

Operations

  • Assist Branch Manager with overlooking and controlling of the yard activities.
  • Checking the details on the Waybills correct description to send Head office and file the Waybill.
  • Monthly stock counts and allocations and submission to Head office.
  • Assist with the Safety file when required.

Sales

  • Updating of the Cape Town branch Forecast.
  • Compile quotes and ensure are accurate before submitting to Head office for approval.

Desired Experience & Qualification

  • Matric, 2-5 years administration experience & computer literate
  • Energetic, self motivated team player
  • Able to work under pressure and meet deadlines