The Recruitment Guy: Coal Rail Siding Site Supervisor




Area: Newcastle

Industry: Coal / Rail Transportation

Ref No.: TRG 1438

Email: therecruitmentguy @ outlook .com

Salary: Market related basic R12 000.00 kpm (neg)


A COAL RAIL SIDING (SITE SUPERVISOR) is required for permanent employment based in Newcastle (and/or surrounding Northern KZN area) to manage the rail siding, receiving trucks / offloading trucks, stockpiling coal, testing (Quality control), loading Trains, reconciling tons with specs delivered, reporting and Health & Safety management at the Coal site.



  • 3 – 5 years Coal, coal logistics and siding experience
  • Crushing and screening with Yellow equipment experience will be a benefit.
  • Advance experience in Excel spreadsheets and must be computer literate.
  • Must be able to work with figures loading tons and offloading tons

Duties & Responsibilities


Health & Safety

  • Get all safety files in place and keep up to date
  • All personal working on site have done induction and kept on record
  • All personal have done medicals and kept on record
  • Every Truck delivering coal and yellow equipment machines operating on site have been inspected and signed off to be roadworthy before it can deliver or operate on site
  • Weekly and daily checklists on machines are done and kept in a file for safekeeping
  • All required Safety signs are place
  • All aspects of safety must be adhered too


Receiving Coal Delivery trucks

  • Security must check truck, fill in logbook and driver must sign in
  • Truck must be weighed, and delivery note must be handed over to weighbridge clerk to determine source of coal and source weight
  • Truck must be directed/shown where to off-load the coal
  • Truck must be weighed again after offloading empty weight
  • Loading and off-loading weights must be recorded in excel spreadsheet and reported as required



  • Clearly mark and differentiate stockpiles
  • Keep the different supply sources apart and quantify them by loads received tons from weighbridge clerks.
  • Never do any blends of any stockpiles on site keep the stockpiles separate
  • Make sure no contamination  


General Maintenance of site (housekeeping)

  • Make sure site is clean
  • Railroad tracks are clean and clear and no coal in-between the tracks
  • All drainage systems are working, and nothing is blocked
  • Dust suppression is done when needed
  • Access roads are maintained, and site roads are maintained
  • Fences are in good condition and maintained
  • General Management/housekeeping of the site are done
  • Make sure yellow equipment are in a good working condition, report anything suspicious to the contractor
  • All Health and safety requirements are met and up to date


Loading Trains

  • Make sure of product to be loaded on train
  • Make sure the stock required to load are enough before the train arrives
  • Train destination
  • No over/under/skew loading of train wagons are allowed
  • Always make sure safety is first priority and comes first and adhere to all TFR rules and regulations.
  • Weigh train wagons on rail weighbridge to confirm Loading weights of wagons to prevent under and over loading
  • Make sure Trains are loaded within the time given by TFR
  • Issue a rake report when finished


Recons, with loads tonnages, and specs as per stockpile to get the average specs for the batch 

  • Keep your monthly recon up to date by doing it daily
  • Reconcile loading tons with offloading tons from weighbridge certificates received and issued.
  • Any loads that are loaded but not received must be highlighted and clearly communicated to everyone.
  • Specs must be added to each load as tested for each stockpile to get the average specs for the month on the recon


Standard Reporting, ie. Weekly, Monthly, Annually

Hourly via Watts App social media what’s-up

  • Tons moved/delivered by Transporters and the quantity of trucks in the system
  • And when loading a train hourly update on train loading

Daily via Watts App social media what’s-up

  • Total tons moved/delivered for the day, and stock situation on the siding early every morning.

Monthly report e-mail which should be kept up to date every day

  • Reconcile loads received in numeric order by date with loading and receiving (Siding weighbridge) tons waybill numbers, truck number plate numbers to see if everything has been delivered and if required liaise with supplier on daily basis with loads received to reconcile and to verify any missing loads or outstanding loads.


Major challenges, complexities and risk associated with the job.

  • Working hours start as planned and work as required to fulfil what is required
  • Manage relationship with open communication with your superiors the transporters and the coal source supervisor and or Manager.
  • Report accurately and timeously and on time when there is a problem.
  • Adhere to all Health and Safety requirements. (Contractors Pack)
  • Reconciling loads received from loading point with offloading point

Desired Experience & Qualification



  • Matric with Math’s
  • Coal background
  • Computer literate
  • English speaking




  • 1 – 2 years Coal, coal logistics and siding experience
  • Crushing and screening with Yellow equipment experience will be a benefit.
  • Advance experience in Excel spreadsheets and must be computer literate.
  • Must be able to work with figures loading tons and offloading tons




  • Excellent in planning ahead, communication and Organizing Skills
  • Management Capability
  • Understanding the transporter capabilities, siding Contractor capabilities and TFR capabilities
  • Ability and interest to learn anything about what is required to know about coal, coal specs and coal sampling, coal logistics and coal sidings and later-on coal mining
  • Ability to write and manage basic reports
  • Manage all Health and Safety requirements
  • Good communication and interpersonal skills
  • Ability to function in a pressurized environment
  • Ability to keep the community happy and liaise communicate with them as required
  • Follow the correct HR procedures when employing staff
  • The Ability to work from any structure or logistics as all the sites don’t have proper offices
  • Display a calm demeanor under harsh conditions due to environment and weather elements
  • Motivate and keep staff engaged in a remote location away from Head Office, etc.

Package & Remuneration

R12 000.00 basic neg



Reference Number : TRG 1438

Email : TheRecruitmentGuy @ outlook .com

  • We require your latest / updated CV / Resume in Word.doc format that clearly reflects your current employment circumstances including previous employment references and contactable details.
  • Attach (All / if any) Tertiary, Secondary, Trade qualifications, Training / In-house certificates, Professional Memberships, relevant Operating / Vehicle / Equipment licences etc
  • Correspondence is reserved for the shortlisted candidates that meet the minimum requirements.
  • Should you not hear from us within 21 days please consider your application as unsuccessful.