SMU Oral Health Centre: Sercretary

SECRETARY REF NO: SMUS01
Directorate: Administration
SALARY : R173 703 per annum (plus benefits)
141
CENTRE : SMU Oral Health Centre

REQUIREMENTS : Candidate must be in a possession of Grade 12 certificate. Diploma or Degree
in secretarial Studies/Office Management/Office Administration plus 3 years
recognized experience will be an advantage. Good communication and writing
skills with good interpersonal relations and office administration. Proficient user
of Microsoft office suites and may be subjected to a test. Certificate of Microsoft
package will be added advantage. Be reliable, punctual and professional. Be
creative and able to use own initiative. Good telephone etiquette. Be able to
prioritize and have exceptional attention to detail. Ability to handle variety of
task, work under pressure and meet the tight deadlines. Prepared to go extra
mile. Work additional hours when required to do so. Have experience in taking
electronic minutes for contact online meetings. The candidate must note that
the post is filled bases on the current service delivery request of the Hospital.

DUTIES : Overall management of the office administration function. Provide
secretarial/receptionist support. Compliance to Batho-Pele and customer care
practice. Compiling of monthly reports, Take minutes during the meetings and
compile minute’s files. Typing of documents for other department, coordinate
logistical arrangements for meetings when required. Managing the office diary
and arranging appointments. Will be deployed to other Departments when
requested to do so. Receiving visitors and office management. Assist with
relevant procurement of goods and service. Handle and maintain office
records. Management of the Clinical Manager’s to do list. Photocopying,
binding and scanning. Record out-going and in-coming mail from E-gov Sort
and record in-coming and out-going post. Record patients accounts for
postage, Make out requisitions for Admin Departments, Request Petty Cash
for Departments. Make follow up and receive stationery/stock from
Procurement Section. Filing documents electronically and manually. Log emaintenance system occasionally. Any other duty assigned by the Supervisor
(Deputy Director: Admin) or by the Chief Executive Officer.

ENQUIRIES : Mr HH Hadebe Tel No: (012) 521 4914

APPLICATIONS : Quote the relevant post number, Direct applications must be delivered to SMU
Oral Health Centre Human Resource Department, Ms Pretty Rangoato, Room
S521 Level 5 or posted to: SMU Oral Health Centre, Private Bag x848, Pretoria.

NOTE : Kindly attach/include certified copies of your Qualifications, Identity book/card,
Curriculum Vitae, Z83 form Applications must be submitted timeously,
applications received after closing date will not be accepted. Candidates will
be expected to be available for selection interviews on the date and time and
place determined by the Department. Correspondence will be limited to
shortlisted candidates only, if you have not heard from us within 3 months of
closing date, please accept that your application has been unsuccessful. The
Institution reserves the right to not to make any appointment. Persons with
disabilities encourages to apply.

CLOSING DATE : 02 October 2020

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