Plennegy (Pty) Ltd: Workshop Administrator

Company Plennegy (Pty) Ltd
Reference # #WACPTTFM
Published 18/09/2020
Contract Type Permanent
Salary Market Related
Location Cape Town, Western Cape, South Africa
Introduction
TRITON FLEET MANAGEMENT HAS A POSITION AVAILABLE AT THE CAPE TOWN BRANCH, REPORTING TO THE
BRANCH SALES MANAGER.
Job Functions Administration,Advisory,Analytics
Industries Admin, Office & Support
Specification
General administration by:

•Answering incoming telephone calls and redirecting as required
•Ordering of stock and maintaining stock levels
•Requesting quotes for non-stock parts from suppliers
•Generating order numbers and ordering non-stock parts from suppliers
•Generating customer quotes and submitting for approval and order numbers
•Following up on outstanding order numbers and invoices
•Ensuring original paperwork is sent to JNB
•Resolving customer and supplier queries
•Monitoring and requesting of cleaning supplies and office supplies
•Compiling of branch job cards
•Liaising between workshop and customers regarding status of work in the workshop
•Booking breakdowns with suppliers
•Assisting branch foreman with administrative requirements

Maintaining cost control measures by:

•Maintaining latest prices for suppliers by updating supplier files with rate increases
•Obtaining discounts from suppliers where possible
•Checking supplier invoices for incorrect rates
•Checking supplier invoices for warranty items
•Monitoring costs of consumables to the wash bay and reporting variances to the Service Manager

Other administration and compliance:

•Ensuring a safe, healthy and secure working environment and compliance with Labour Legislation
•Ensuring compliance with all HR Policies, practices and administrative policies
•Reporting of non-conformance to the branch foreman and the HR department
•Ensuring that the workshop is never left unattended and is locked at all times
•Managing staff leave and timesheets

Requirements
•Matric (Grade 12)
•2 Years working in a workshop environment – an advantage
•Knowledge of tyres / workshop environment
•2 Years general understanding of admin practices
•Basic understanding of general accounting principles and procedures
•Basic Excel, MS Word and Outlook applications
•Ability to work under pressure & work unsupervised majority of the time
•Ability to communicate both verbally and written on all levels – both internally and externally
•Ability to work as a team player
•Ability to communicate fluently in both English and Afrikaans
•Ability to work the following hours : 07h00 – 17h00
•Good time management – meeting specific deadlines
•Prepared to work outside normal working hours – as and when required
•Attention to detail at all times – accuracy
•Excellent listening skills
•Self-motivated & reliable
•Presentable and of a professional manner at all times
•Unendorsed valid code 8 driver’s license – not a prerequisite
•Own reliable transport to and from work
•EE/AA preferable

Job Closing Date 16/10/2020

 

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