Gauteng Department of Health: Secretary -Level 5

Secretary -Level 5

Description

The Role: Grade 12 or equivalent: at least 0-2 years in secretary duties in the office of the clinical Manager. Skills Excellent organizational and time management skills. Capacity to understand Structure and manage the information-flow within the office of the Clinical Manager. Skills and Experience: Handling the office of the clinical Manager. Assisting the Clinical Manager, Medical Officers and Allied workers in general office duties. E.g. answering the telephone, conveying of messages, making of telephone calls, making of appointments with representatives of companies patients, the public and staff members. Arranging meetings and booking of venues. Arranging for coffee and tea when necessary. Handlings leave forms and registrations. Typing of documents and spread sheets. Drafting, typing and distributing of duty rosters. Taking, typing and distributing of minutes timeously. Filling of documents. Handling incoming e-mails. Sending of e-mails and responding to e-mails. Making photocopies and distributing of documents. Relieving the secretary to the CEO in her absence. Assisting human resource office when required. Provide communication services between the office of the clinical manager, staff, and patients, public and outside institutions. Ordering of stationary. Maintaining of office equipment. Maintaining confidentiality in the office of Clinical Manger. Handling Patient´┐Ż??s files. Personality and Attributes: Good Communication and writing skills with good interpersonal relations. Familiarity with the use of Office equipment like photocopier, fax, scanner etc. and be computer literate and proficient In the use of MS Office applications, MS Outlook and Power point. Demonstrate flexibility. Other: ENQUIRIES : Ms GM Modutoane Tel. No: (012) 380 1213 NOTES : Applications must be submitted on a Z83 form with attached CV, certified copies of all qualifications, and ID. All qualifications will be verified. If any discrepancies found, services will be terminated with immediate effect. Applications must be send to E-RECRUITMENT SYSTEM, ON healthjobs.co.za link CLOSING DATE : 09 /10/2020