BKB: Administrative Assistant

General administration and support for the Kimberley AlphaAlfa Office

Qualifications and Experience
•Grade 12
•5 years administrative experience (preferably in agricultural sector)

Skills
•Computer Literacy
•Microsoft Office (Word, Excel and Outlook)
•SYSPRO (preferably)

Competencies
•Managing Work (includes time management)
•Stress Tolerance
•Work Standards
•Accurate
•Communication
•Follow-up
•Filing
•General office administration

Key responsibilities of this role
•Filing
Save purchase and sales contracts and create a reference to file and place in correct spot
To ensure that documentation is easily accessible in an organized electronic filing system

•General Office administration
Answer incoming calls
Take messages
Approval of all invoices by AlphaAlfa Manager before sending to head office for payment
Keep reception area neat and tidy
Support staff regarding parcels received/sent

•Stationery orders / office supplies
Responsible for ordering paper and other stationery as required by staff
Submit stationery order invoice for payment after approval, and filing of invoices

•Logistics
Responsible for capturing all the transport load confirmations in AlphaAlfa
Sending all the load confirmations to the transporters timeously after approval by the Contract Administrators
Support to ensure correct purchase orders

•Contract Administration
Complete producer/sales contracts documentation in compliance with regulatory environment and company policy, after
capturing a contract number on the traders’ deal sheet
Support AlphaAlfa Traders / Contract Administrators with the correct complete contracts for producers/buyers on time.

Unless a Recruitment Agency has been requested to assist with a specific assignment and a written agreement is signed between BKB Ltd and the Agency i.r.o this assignment, all CV’s uploaded onto our SkillsMap portal by an Agency will be deemed the property of BKB Ltd (inclusive of all our subsidiaries) and no agency fees will be payable should the candidate be placed.