Ad Hoc Client: Logistics Operations Assistant

Introduction

Logistics Operations Support Assistant  –

The candidate must be computer literate and have worked in a profesisonal environment.

Please only apply to the advert if you meet the required minimum criteria in the below.

Please kindly note – No responses will be sent to candidates that do not meet the minimum criteria.

Welcome to something fresh and new!

We are a young and dynamic logistics office based in the East Rand that handle a high volume of varied customer traffic on a daily basis. We don’t have various departments assisting with the different processes, therefore you would required handle everything from start to finish as an individual but with full hands on support from the rest of the office. You must be able to work independently and be able to multi task without losing grip on all the situations at hand.

The company has a very fast pace of working and is not cut out for everyone! Management has a very high expectation of employees to meet and better expectations from the owner who is hands on in the business and will be pushing for high end service levels and hard working mentality.

 

Duties & Responsibilities

  • Work closely with Senior management and the managing Director
  • Deal with operational and account based and administrative tasks for an operations team
  • Understanding the organisations aims and objectives and growth within the organization
  • Handle work efficiently in managements absence and presence
  • Discretion and confidentiality
  • Devising and maintaining office systems, including data management and account records
  • Dealing with accounts and operation related funcitons whihc include air freight , ocean freight, cusotms clearing, courier and road transport.
  • Carrying out background research and presenting findings
  • Carrying out specific projects (New business)
  • Responsible for certain accounts and budgets
  • Being involved in decision-making processes
  • Support the Managers to manage workload and activities
  • Identify, anticipate and prepare information requirements for meetings, appointments, presentations etc and follow up inwards and outwards requests for information, outstanding reports, and correspondence
  • Create reports as requested as required by operations and management
  • Act as the point of contact between operations and clients
  • Handle requests and queries appropriately
  • Doing daily quotes in various currencies to customers around the world

Desired Experience & Qualification

 

  • Capacity to balance the need to operate independently or work as part of a team, as tasks require
  • Ability to prioritise administrative duties, organise and prioritise work for self and the team in an environment with multiple and conflicting demands.

 

EXPERIENCE / Requirements

  • Minimum 3 years Admininstration and  team co-ordinatation

·         Must have a drivers license and own reliable car that they don’t mind using for company use (running costs to be re-imbursed)

TEAM BUILDING

  • Ability to provide reliable administrative support to Management, team members and maintain a positive team spirit.

COMMUNICATION

  • Ability to communicate effectively both internally and externally and contribute to a positive team dynamic
  • Well developed writing skills with high attention to detail

INTERPERSONAL

  • Well-rounded inter-personal skills set. Good attention to detail and organisational skills with the capacity to build strong team relationships, work effectively in team environment, and initiate process improvements where required
  • Ability to maintain confidentiality and handle sensitive matters diplomatically and discreetly

IT (WORD, EXCEL, POWERPOINT)

  • Intermediate skills in word, advanced excel power point, pastel, email and internet software packages.
  • Accurate typing, 40+wpn
  • Knowledge of Pastel and the logistics industry a plus but not required
  • Basic IT knowledge and troubleshooting skill
  • Valid driver’s license and own transport
  • Have at least 3 years administration and team co-ordination expierience
  • Computer literate – be proficient in word, excel and PDF documents
  • Email proficient – this is vital skill that the person can draft and execute grammatically correct and professional emails at high speeds
  • Must be able to communicate clearly and concisely, orally and in writing, including formal communications.
  • Must possess the ability to make independent decision when circumstances warrant
  • sense of urgency with a strong customer service orientation
  • Hard working, resourceful, ambitious and have excellent business acumen
  • Be clinical, thorough, accurate and take a pride in their work
  • The candidate is willing to work beyond normal working hours, evenings, weekends and holidays should the need arise.
  • Be willing to work extra hours as part of training and to build knowledge of the company and its ways of working
  • Must be able to handle pressure
  • Be energetic and full of beans and have a good sense of humour! 🙂
  • Be focused and task orientated
  • Be prepared to more than just what is asked and go above and beyond
  • Be able to work at speed and juggle many things at once

Package & Remuneration

The salary will be a basic salary for the probabtionary period with the company.

Should you move onto a permanent position your salary would then be reviewed and you would be added to the companies Retirement Annuity and the company will provide a funeral and life cover.

The salary will be market related and be based on the candidates previous life and work experience.

APPLY NOW