SPAR Group: Administrator

Build IT, a division of The SPAR Group Ltd is recruiting for the Build IT Administrator, at the Distribution Centre, in Nelspruit.

Duties & Responsibilities

Job PurposeTo provide a secretarial and administrative support function to the Build it team, as well as assist with requests and information, from, and to SPAR/Build it Role Players, Retailers and Suppliers.
Key Performance Areas

  • Controlling and maintaining an efficient administration system, including typing, filing, and record keeping.
  • Compiling and updating management reports when required.
  • Compiling and distributing minutes of meetings.
  • Providing general office administrative support, including inventory control.
  • Create Purchase Orders and ensure invoices are sent to finance for payment.
  • Liaising with the management team, business partners and role players.
  • Co-ordinating events/functions, meetings, boardroom bookings and travel arrangements.
  • Assist in managing the divisional calendar and co-ordinate management diaries i.e. arranging meeting venues, and scheduling appointments.
  • Drafting PowerPoint presentations, meeting agendas as well as handling correspondence documents.
  • Mining data from management reports to compile financial reports on Excel with diagrams.
  • Carrying out any reasonable tasks requested by management (ad hoc duties).

Desired Experience & Qualification

  • Grade 12/ Matric, preferably with Maths
  • Tertiary qualification in administration/ management will be advantageous.
  • 3 years secretarial experience at a senior management level.
  • 3 years work administration experience in the building material sector or FMCG will be an advantage.
  • Intermediate computer literate in MS Office and advanced knowledge of Power Point.
  • Experience in SAP will be advantageous.
  • Sound knowledge and experience of digital marketing platforms.
  • Ability to work independently without direct supervision and ardent about self-development.
  • Excellent interpersonal and organisational skills with a composed character.
  • Consistent excellent communication and customers service skills.
  • Creative / attention to detail / priority & deadline driven.
  • Ability to function in a high-performance & fast-paced team environment with a flair of flexibility.
  • The incumbent will need a valid SA driver’s license and a valid SA passport; and may need to travel to stores occasionally.