South African Police Service: Secretary

POST 22/104 : SECRETARY
Division: Protection and Security Services
SALARY : R173 703 per annum (Level 05)
CENTRE : PSS Head office: Pretoria Ref No: PSS HO STATIC 01/20 (X1 Post)
PSS Provincial Head: Mpumalanga Ref No: PSS PH MP 02/20 (X1 Post)
PSS Provincial Head: Gauteng Ref No: PSS PH GP 03/20 (X1 Post)
PSS Provincial Head: North West: Ref No: PSS PH NW 04/20 (X1 Post)
REQUIREMENTS : Applicants must display competency in the post-specific functions of the post;
be in possession of a Senior Certificate (Grade 12). Be fluent in at least two
official languages, of which one must be English Must be a SA citizen
Appropriate/relevant experience in the field of the post as well as competency
in MS Word, Excel and PowerPoint will be an advantage. Must have no
previous convictions or cases pending Applicants will be subjected to a vetting
process which will include security screening and fingerprint verification Willing
to work irregular/extended hours when necessary.
DUTIES : To provide secretarial support functions such as to arrange and prepare
meetings, agendas, typing and taking minutes. Answer and screen all incoming
calls. Liaise with all other, Components, Sections and Provincial Heads on
matters relating to the Division: Protection and Security Services. Maintain
good record keeping, filling system and bring forward. Handle confidential
documents. Process and submit claims, make travel and accommodation
arrangements and manage the diary as well as receive and hosts visitors at
the office. Operate standard equipment (fax, photo copy machine, telephone,
computers etc.). Serving of refreshments to visitors during meetings. Manage
office inventory.

NOTE : Only the official application form (available on the SAPS website and at SAPS
recruitment offices) will be accepted. The Z83 previously utilized will no longer
be accepted. All instructions on the application form must be adhered to.
Failure to do so may result in the rejection of the application. The post
particulars and reference number of the post must be correctly specified on the
application form. A comprehensive Curriculum Vitae must be submitted
together with the application form. Copies of an applicant’s ID and all other
educational qualifications. It is not necessary for certification and
commissioning of applications at this stage due to COVID-19 restrictions.
Qualifications submitted will be subjected to verification checking with the
relevant institutions. Appointment will be made in terms of the Public Service
Act, 1994 as applicable to the post environment. If a candidate is short-listed,
it can be expected of him/her to undergo a personal interview as well as a
practical assessment. Reference checking will be conducted on all short listed
applicants. Short-listed candidates for appointment to certain identified posts,
will be vetted in terms of the Criminal Law (Sexual Offences and Related
Matters) Amendment Act, 2007 (Act No 32 of 2007) and the Children’s Act,
2005 (Act No 38 of 2005). A candidate whose particulars appear in either the
National Register for Sex Offenders or Part B of the Child Protection Register,
will be disqualified from appointment to that post. All short-listed candidates will
be subjected to fingerprint screening. Correspondence will be conducted with
successful candidates only. If you have not been contacted within 3 months
after the closing date of this advertisement, please accept that your application
was unsuccessful. The South African Police Service is under no obligation to
fill a post after the advertisement thereof. Applications must be mailed
timeously. Late applications will not be accepted or considered.
CLOSING DATE: 02 October 2020 at 16:00

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